Ensuring the security, integrity and protection of information created and held by the University of Bolton is of the highest priority, as is the safety of our staff and students. For this reason, we’d like to remind all staff about the importance of workplace security and the University’s procedures.

Please challenge any persons seen on campus without a University identity card and lanyard and pass this information onto site security or the concierge so it can be dealt with promptly. In addition to this all team members must remain vigilant to any suspicious behaviour and report it accordingly.

Additional security risks often arise through the use of computers and mobile devices (laptops, smartphones, tablets, USB’s etc.), therefore it is paramount to ensure all computers are locked when not in use and confidential information is correctly stored.

Be wary of phishing emails, those which encourage you to visit bogus websites by relaying an important-sounding message for you to act on, such as; your bank details have been compromised, or that you’re entitled to a refund, rebate, reward or discount. The emails typically state that you must follow a link to enter crucial information such as login details, personal information, bank account details or anything else that can be used to defraud you. Alternatively, the email may encourage you to download an attachment, this attachment could contain a virus so only download attachments from known senders. Over 100,000 phishing scams were reported in the UK in 2015 (City of London Police’s Action Fraud and National Fraud Intelligence Bureau*).

Often seeking unauthorised access to sensitive information, also be aware of spear phishing emails. These take the fraudulent process one step further by personalising email content and including private information you may think only legitimate senders would know. Upon receiving such communications, carefully check all URL links, company names and email addresses for spelling errors or unusual discrepancies. If anything looks suspicious, it should be reported both internally and externally, to the company/organisation the email appears to be from. Under no circumstances should emails of this nature be responded to. A few other reminder points:

  • Please ensure that sensitive information is not left unsecured and accessible
  • When discussing private information, be wary of who is nearby and who is involved in the conversation

We ask all staff to encourage students to also be attentive regarding the University’s security to ensure that the workplace is safe to support the wellbeing of each alike. Remind students that computers are not left logged-in, personal data is not shared with others and encouraging them to speak up if they notice anything out of the ordinary.

Please take the time to watch and understand the following workplace safety videos:

 

Please contact Ron Orr or visit http://www.bolton.ac.uk/StaffPortal/InformationSecurity for further information.

*Source – https://www.computing.co.uk/ctg/news/2450992/100-000-people-report-phishing-scams-in-the-uk-in-2015-say-police

 

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